The AI setup you keep meaning to do.
We build a private assistant around how your shop actually runs, then hand it over working. The admin you've been putting off finally gets done.
FROM DAY ONE, IT:
- → Answers questions across your own files
- → Files invoices & receipts automatically
- → Gives a live read on sales & what's low
- → Sends a morning and end-of-day digest
- → Drafts win-back messages for you to approve
Everyone says "use AI." We install it.
We start from a proven system and tune it to your business — one assistant doing five jobs, set up the way you work.
System 5 tools →
Ask your data
"How much did we sell Saturday?" It reads your receipts, invoices, and notes, and answers in plain English.
EverydayLive sales view
Wired into your POS — today's takings, what's trending, and what's about to run out.
Big winInvoices & receipts
Drop in a stack or forward an email — it reads every line, matches suppliers, and files it clean.
Big winDaily digest
A 7am rundown and an evening wrap — no need to open five apps to know how the day went.
EverydayWin-back & promos
Spots regulars who've gone quiet and drafts a message in your voice — you approve before anything sends.
Big winJust ask. Get the work back.
Tap a question to see the kind of thing it hands you.
Good morning. Here's where things stand:
- Best seller Flat white — 24 sold, your best day for it since March.
- To chase Tuesday's catering enquiry still hasn't had a reply.
- Heads-up Oat milk and 12oz cups are both running low — reorder today.
- Deliveries Riverside Foods truck due between 9–11am.
- Weather Rain forecast this afternoon — foot traffic may dip after 2pm.
All nine sorted by supplier and filed for your bookkeeper:
- Riverside Foods $612.40 · dairy & delivery
- Sysco $1,180.00 · weekly dry goods order
- City Paper Co. $340.15 · cups, napkins, to-go boxes
- + 6 more filed under Supplier Invoices / May
Two were too blurry to read clearly — flagged for you to confirm the amounts before they're logged.
Riverside Foods · Invoice #4471 · May 14 · $612.40
Filed under Supplier Invoices / May · Paid in full
- Whole milk ×12 $146.00
- Cream ×6 $88.40
- Butter ×10 $210.00
- Delivery $168.00
Also found: two earlier Riverside Foods invoices from March and April, in case you want to compare pricing.
- Top sellers Flat whites, almond croissants, branded mugs.
- Slow movers Herbal tea sampler & $40 gift box. Promo draft ready.
- Win-back 1 campaign to 38 lapsed regulars — 6 replies so far.
- Open items Reorder oat milk · confirm the catering quote.
- Worth a look Sales up 4% overall, but Sunday was noticeably quieter than usual.
38 regulars haven't been in for 30+ days — worth an estimated $1,290/month if even half came back. Here's a draft to bring them back:
Add what fits your shop
Start with the core, then layer these on.
We finish, then hand it over.
DoneByStudents isn't a subscription or a monthly service. We agree a fixed scope up front, build the whole thing, and hand it over working — with a clear finish line. No retainers, no lock-in, no ambiguity. Just a finished system that's yours.
Fixed scope
We agree exactly what we're building before we start. No scope creep, no surprise invoices.
Built end-to-end
We do the whole build and set-up — not a half-finished tool you're left to figure out.
Yours to keep
Handed over working, trained to use, and yours. No ongoing fees to keep it running.
Book a free walk-through.
15 minutes. We look at how your shop runs and tell you exactly what we'd build — no obligation, no pitch deck.